The Top 5 Business Email Mistakes
Most of us constantly complain about getting too much e-mails, but we cannot deny the fact that we have to deal with them. That includes replying to messages, and creating e-mails that would be readable for everyone. We all know the feeling of an overflowing inbox, and sometimes it can seem impossible to keep up. But whether we like it or not, email is a necessary part of business communication. And while we may complain about getting too many emails, there are a few things we can do to make sure our own messages are clear and concise.
Writing good, professional business emails is now a must-have skill for almost anyone employed in the formal sector. And sometimes, it can even make or break your reputation among your colleagues, and yes, even your boss. Just like the business clothes you wear, or how you speak and present yourself, the way you write your emails can say a lot about who you are.
This is why we decided to give you this list of the top 5 business email mistakes, and make sure that you avoid these like the plague! This is why we decided to give you this list of the top 5 business email mistakes, and make sure that you avoid these like the plague! Not only are they unprofessional, but they can also cause a lot of damage to your business and your reputation.
The 5 Most Common Email Mistakes
- Ignoring your subject line. Because we all receive tons of emails everyday, the subject line of your email is highly important. A lot of people don’t think about their subjects much. Those emails might end up getting junked by people who need to read them, so your simple “Hi” or “Hello” on the subject line won’t do. Your subject line should give an idea about what your email is about, but don’t make it too long. Additionally, don’t mark every email as urgent in your subject line; only mark the ones that actually do need urgent attention.
- Spelling and grammatical errors. You’ve probably heard this one before, but we need to say it again: stop making spelling and grammatical errors in your emails! Many bosses complain about these errors. Spelling and grammatical errors can get on people’s nerves – especially if you’re dealing with grammar nazis. You should always, always check your email before sending them!
- Not checking the tone of your email. Many people seem to forget that email is not like real-life interaction. While some ‘jokes’ would pass off as okay in real life, it may not be a good idea to put them in your emails. Additionally, make sure that you don’t sound “offensive” in your emails. Even if you didn’t intend to sound annoying or snobbish, it may come off that way to some people, so check your email tone.
- Not knowing the differences between CC, BCC, and Reply All. Many executives complain about employees not knowing when to reply, reply all, cc, and bcc. Your office also probably has that embarrassing employee who accidentally sent a personal email to everyone, including bosses! That’s why it’s important to always check who will receive your emails, and ask yourself whether they should be receiving your email or not.
- Not being clear nor concise. We receive hundreds of emails a day, so you need to be straight to the point with your emails. Many workers are annoyed with long emails that end up looking “rambly.” Keep your emails short and sweet, but don’t leave out important details.
Be a Better Email Writer
Take note of the most common email business mistakes that we listed so that you won’t commit them. And don’t forget the golden rule of emailing: always check before sending! To be a better email writer, avoid common mistakes like forgetting to check your grammar, not knowing when to use CC, BCC, and Reply All, and not being clear and concise. Always check your email before sending!