How to Outsource Data Entry

Posted August 30, 2023

When it comes to data entry, it can be easy to underestimate the amount of time and effort it takes to do it correctly. If you have a large amount of data that needs to be entered into a system, it can be very time-consuming and frustrating. This is where outsourcing data entry can be a helpful solution.

There are many benefits to outsourcing data entry. First, it can free up your own time so that you can focus on other tasks. Second, it can be more accurate than if you were to do it yourself. When you outsource data entry, you can trust that the professionals who are doing it are experienced and will do a good job.

What is Outsourcing, and Why Should I Do It?

Outsourcing is when you hire a trained professional to do tasks for you or your business. You do outsourcing every time you hire a cleaning service, or even a home or car repair service. While to some it may have a bad reputation, there are several reasons why it has now become an industry standard to outsource data entry.

First, many companies are very satisfied with the data entry services of BPO companies, and their average rating for these outsourced data entry companies would be 4 out of 5 (according to Deloitte). These outsourced data entry companies usually have a faster turnaround time compared to when you don’t outsource.

In addition, you get to save many costs if you outsource your data entry offshore. You can save on costs, maximize your time, and be efficient with your business when you outsource data entry services.

So How Do I Outsource Data Entry Services?

Now that you have an idea on the benefits of going for outsourced data entry services, you need to learn how to actually do the outsourcing.

List down important factors. This step is essential in finding the right data entry provider for your company. You should first list down core factors before choosing a BPO company for your data entry. Some common important factors that you should consider are the following:

Data accuracy
Data security and confidentiality
Turnaround time and efficiency
Technology and software
Cost effectiveness

Do your research. After you’ve listed down the most critical factors in choosing a data entry services company, it’s now time for you to do your narrow down your search. It might be tempting to just do a quick google search for these companies, but you might fall victim to scams (but not all of them are!). So you need to make sure that the companies you’re hiring are legitimate!

If you already have a network from your business, it might be good for you to ask around if they outsource their data entry, and which companies they use. Most of the time, companies that appear on sponsored ads are likely to be more legitimate (as they pay huge amounts for ads), but always be vigilant!

Hire online. Alternatively, if you’re just a small to medium enterprise and you don’t really need a huge data entry company to fulfil your needs, you can search for data entry freelancers online. You can find them on LinkedIn, Upwork, Freelancer, People Per Hour, and the like. Just make sure that you read reviews of the person you’re hiring!

Trial. Whether you’re hiring a company or just a freelancer for your data entry services, it’s always important to have them do a demo for you! This will help you in deciding which company or freelancer to hire for your business.

Outsource Your Data Entry

Now that you know the basics of outsourcing data entry services, it’s about time you try it. Share with us your experiences, tips, and tricks once you finally get the hang of outsourcing data entry services!

It’s time to narrow your search for data entry services. While it may be tempting to just do a quick google search, beware of scams! Ask around your network to see if anyone has outsourced data entry before and which companies they used. Companies that appear in sponsored ads are more likely to be legitimate. You can also search for data entry freelancers online. Just make sure to read reviews before hiring anyone. Once you’ve found a company or freelancer you’d like to try, have them do a demo to see if they’re a good fit for your needs.

Data entry outsourcing can be beneficial for businesses in a number of ways. It can help businesses to save time and money, as well as improve accuracy and productivity. When choosing a data entry outsourcing company, it is important to consider a number of factors, such as the company’s experience, reputation, pricing, and data security measures.